Commissioners/Human Resources Administra... - Vigo County, IN - Terre Haute, IN

Incumbent serves as Administrative Assistant for Vigo County Commissioners, responsible for performing duties in efficiently operating the Commissioners’ office to accommodate the general public and county employees.

Examples of Duties:

Serves as American Disabilities Coordinator for Vigo County.

Assists Human Resources Director with open enrollment benefit period.

Compiles list of yearly re-appointments of positions for Commissioners and maintains throughout each year.

Conducts breakdown and submits utility claims to Community Corrections, Alcohol and Drug, and IV-D Court, including submitting indirect costs for County utilities.

completes documents and titling for Bureau of Motor Vehicles (BMV) of County vehicles, license plates, and registration.

Works with Commissioners and Human Resources on yearly budgets for each department.

Prepares bi-weekly payroll and timekeeping for Commissioners and Building Maintenance, as needed and maintains employees’ files, including daily filing, status changes, and terminations.

Provides attendance control.

Assists with recruitment and processing of new hires, including new hire reporting, providing orientation and training to cover policy, procedures, and benefits, and setting-up onsite interviews.

Answers telephone and greets visitors, providing information and assistance, taking messages, or directing to appropriate department or individual.

Orders office supplies.

Attends workshops and/or training as requested.

Performs related duties as assigned.

Typical Qualifications:

High school diploma or GED. Baccalaureate degree preferred and/or equivalent combination of work experience and education.

Ability to meet all employer and department hiring requirements, including passage of a drug test.

Working knowledge of standard policies, practices, and legal requirements of the department and ability to apply appropriate procedures accordingly.

Knowledge of basic accounting/bookkeeping procedures, with ability to perform arithmetic operations, and maintain accurate financial records.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and detailed reports as required.

Knowledge of basic filing systems and ability to create and maintain accurate and complete department files and records.

Ability to property operate standard office equipment and software programs used by the department, such as computer/computer programs, calculator, fax machine, copier, and telephone.

Ability to comply with all employer and department policies and work rules, including , but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form, and.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to compile, collate, classify data, and coordinate and make determinations based on data analyses.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.

Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.

Ability to occasionally travel out of town for training/seminars, sometimes overnight.

Possession of a valid Indiana driver’s license and a demonstrated safe driving record.

Supplemental Information:

Incumbent maintains frequent contact with co-workers, other County departments, and the public for purpose of receiving and giving information and rendering services.

Incumbent reports directly to County Commissioners.

Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, bending, reaching, keyboarding, speaking clearly, and hearing sounds/communication. Incumbent occasionally travels out of town for training/seminars, sometimes overnight.

Vigo County is an Equal Opportunity Employer.