Academic Administrative Assistant - Ivy Tech Community College - Terre Haute, IN

Assist and support all programs, departments and schools assigned. Reports to the Dean of University Transfer.

Major Responsibilities

Assist and support Dean, Program Chairs and faculty, full time and adjunct. Supervise staff and work studies. Manage student files. Assist students, face-to-face, e-mail and telephone. Perform general office responsibilities. Use computer software for Word processing and database management. Create correspondence. Create adjunct contracts. Run Discover reports. Order office supplies, instructor materials and textbooks. Manage school P-card purchases. Manage line schedules, syllabi and grade books. Assist Program Chairs with and audit budgets for the School programs each month. Prepare requisitions, travel, and registrations. Maintenance and inventory of equipment lists. Organize, assist and/or plan College functions, such as advisory meetings, club or organization events, or committee meetings. Able to work with confidential information. Perform prerequisite verification.

Minimum Qualifications

Excellent communication skills. Excellent clerical and working knowledge of Word Excel and PowerPoint. Must be able to work independently and willingness to learn additional skills. Customer service oriented. Specialized training and/or several years of related experience. Associate’s degree in Office Administration and/or Computer Information Systems and five years of administrative office experience preferred.

Preferred Qualifications

Other Requirements

Work Hours

Posting Date

09/24/2015

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Quicklink for Posting

http://jobs.ivytech.edu: 80/postings/23407