Building Inspection Secretary - Vigo County, IN - Terre Haute, IN

Examples of Duties:
Answers basic questions concerning procedures for obtaining permits within the County and questions regarding compliance with codes. Completes complaint forms and attaches required overview sheet with parcel number and owner information.
Answers telephone and greets office visitors, responding to inquiries, providing information and assistance, scheduling and recording appointments, taking messages and/or directing callers to appropriate individual or department.
Issues various permits, including demolition, building, remodeling, electrical, and plumbing permits, including sorting, recording, and filing completed daily inspections and compliant sheets.
Checks electronic mail (e-mail) for messages, receives, sorts, and distributes daily mail, orders office supplies when needed.

Quietus money received from building and demolition permits and towed automobiles, submitting to Auditor’s office and making daily deposit to Treasurer’s office, including maintaining accurate ledger records of deposits and claims paid, filing hard copies in appropriate fund file.
Records attendance daily and issues quarterly report to Human Resources.
Types code enforcement letters, mails by appropriate means, and posts on work board.

Prints pictures for Ordinance Enforcer and Building Inspectors, and sends report and monthly list of permits issued to various recipients, including the County Assessor, and maintaining monthly count of totals for all permits issued and all work completed and compiles quarterly report for Advisory Board meetings and Commissioners Office.
Maintains copies of ordinances and informational form packets available for public upon request.
Performs related duties as assigned.

Typical Qualifications:
High school diploma or GED.
Working knowledge of standard office procedures and Department software programs, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations. Working knowledge of County permit processes for various areas.
Working knowledge of standard accounting and bookkeeping practices, and ability to perform arithmetic calculations, balance various accounts, and maintain complete financial records.
Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files and records.
Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required.
Ability to operate standard office equipment, including computer, calculator, fax machine, copier, and telephone.
Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to attendance, safety, drug-free workplace, and personal conduct.
Ability to compare or observe similarities and differences in data, compile, collate, analyze and evaluate data, and make determinations based on data analyses.
Ability to work with others in a team environment and occasionally work alone with minimum supervision. building/secretary
Ability to occasionally work on several tasks at the same time, and work rapidly for long periods, occasionally under time pressure.
Ability to occasionally apply knowledge of people and/or locations, and plan and layout assigned work projects.
Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.

Supplemental Information:
Incumbent maintains frequent contact with co-workers, other County departments, and the public for the purpose of exchanging information.
Incumbent reports directly to Building Commissioner.

Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, keyboarding, speaking clearly, and hearing sounds/communication.
Vigo County is an Equal Opportunity Employer