Office Coordinator (Res) - ResCare - Greencastle, IN

Responsible for coordination and processing of administrative business office and payroll functions.

Essential Job Responsibilities

Process payroll per the operations payroll schedule.

Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to Business Center weekly.

Print Employee Time Detail reports from Workforce Timekeeper system.

Distribute reports to supervisors for review.

Communicate any payroll discrepancies to the Business Center prior to payroll processing.

Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.

Distribute payroll checks.

Collection and review of employee mileage reimbursement forms. Obtain applicable supervisor approval as needed. Submit approved documents to Business Center weekly.

Distribute daily mail, including monitoring of outgoing mail and overnight packages.

Prepare office correspondence and memos as needed.

Order and maintain office supplies.

Coordinate office and office equipment maintenance as needed.

Maintain current and accurate assigned petty cash account (s).

Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts from cardholders/users. Reconcile receipts to US Bank statements and submit to Resource Center monthly.

As applicable, report lost or stolen Purchase cards. Obtain replacement cards.

As requested, prepare and submit request form to change limits, cancel, or order new purchase cards. Obtain ED approval. Submit approved request to Director of Planning and Analysis at the Resource Center.

Prepare and submit SOURCE forms for new locations, relocation, lease renewals or other property updates.

Receive consumer trust fund requests. Ensure appropriate approvals are obtained. Submit requests to BC for processing in RFMS.

Prepare and submit vehicle transfer forms as needed.

Maintain and distribute PHH cards. Obtain receipts and reconcile to monthly invoice. Notify Business Manager of inaccuracies or concerns. Maintain file of receipts and invoices.

As applicable, report stolen or lost PHH cards. Obtain replacement cards.

Gather census and attendance information on a weekly basis. Ensure documentation is complete and approval is present. Contact locations for missing documentation. Submit documentation to Business Manager.

As needed, complete representative payee reports and all social security paperwork for new admissions.

Maintain tracking files (consumer financial files, service authorization, other) for business functions for each location assigned.

Answer phones and greet guests as needed.

Other tasks as assigned.

Requirements

Must have a High School diploma or GED equivalent.

Two years of related office management or bookkeeping experience. Human Resources experience preferred.

Must be proficient with Microsoft Word and Excel.