Accounts Payable Clerk - Mental Health America of Vigo County - Terre Haute, IN

Qualifications: Requires a high school diploma, college courses in accounting and the ability to type 60-65 wpm. The employee shall have a valid Indiana driver’s license, state minimum auto insurance coverage, good driving record, and a dependable vehicle. Pre-employment drug screen, criminal background check and credit check are required. Employee must have excellent writing and verbal communication skills and the ability to work effectively with diverse populations. Ability to perform mathematical computations such as; percentages, fractions, addition, subtraction, multiplication and division quickly and accurately. Thorough knowledge of applicable accounts payable/general ledger systems, financial chart of accounts and procedures. The ability to read and interpret documents, write routine reports, correspondence and speak effectively is needed. Requires strong skills in; organization, concentration, time management, initiative and attention to detail. The position calls for strong problem solving skills, basic accounting principle knowledge, documentation skills, research and resolution skills, and data analysis. Must be able to deal with frequent interruptions and possess the ability to exercise independent judgment and work with limited supervision. The ability to solve practical problems and employ rational decision making skills is a must. Proficiency in Excel, Word and Quickbooks is necessary. The position also requires that the individual function well in a collaborative teamwork setting and possess a positive demeanor. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Classification: Part-Time (expected to be a full-time position within 6-7 months)

Performance Responsibilities:
1. Reviews all invoices for appropriate documentation and approval prior to payment.

2. Verify that transactions comply with policy and procedures.

3. Prepare invoices for data entry.

4. Data enter invoices for payment.

5. Prints and obtains signatures on all accounts payable checks.

6. Distributes signed checks as required.

7. Protects organization value by keeping information confidential.

8. Answers all vendor inquiries.

9. Prepares garnishment checks.

10. Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

11. Assists in monthly closings.

12. Assist with financial audits.

13. Maintains accounting ledgers by verifying and posting account transactions.

14. Reconciles processed work by verifying entries and comparing system reports to balances.

15. Charges expenses to accounts by analyzing invoice expense reports; recording entries.

16. Complete quarterly reporting for Indiana Department of Revenue, Workforce Development and Internal Revenue Service.

17. Reconcile monthly bank statements.

18. Maintains subsidiary accounts by verifying, allocating and posting transactions.

19. Balances subsidiary accounts by reconciling entries.

20. Balances general ledger by preparing a trial balance; reconciling entries.

21. Maintains historical records by filing and copying documents.

22. Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

23. Contributes to team effort by accomplishing related results as needed.

24. Other duties as assigned.

Required experience:

• Accounting: 2 years