HIM Clerk- Terre Haute PRN - Terre Haute Regional Hospital - Terre Haute, IN

Job duties include but are not limited to:

• Retrieves discharged medical records from various nursing units and ancillary departments through the hospital and reconciles them using Meditech compiled reports and/or automated reconciliation to ensure that all records are accounted for and ready by the deadline for daily pickup by the courier.

• Places reconciled records in the designated courier bins for the HSC courier to retrieve and deliver to Document Imaging operations.

• Batches, labels and routes loose reports, late charts and/or late documentation to HSC Document Imaging.

• Scans and indexes loose reports/documents that are identified as critical to coding and prioritizes them according to policy.

• Coordinates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF to include monitor strips (e.g. fetal monitor strips, EKGs, etc.)

• Assists customers with ROI requests, ensuring the validity and authorization of the request, routing to Healthport, and processing urgent requests on a limited basis.

• May perform routine data entry to assist in updating applicable unbilled reason codes (URCs) into appropriate systems (HPF, Meditech, Reconciliation Tool) if chart not received/reconciled within established timeframes.

• May assist with the physician suspension process by printing, stuffing and sending out notice letters when directed, making reminder calls, or recording suspension data in Meditech.

• Processes facility specific HIM mail as applicable.

• May assist with physician questions related to HPF and the physician portal or other issues that may arise.

• Maintains or exceeds established productivity and quality standards.

• Practices and adheres to the Company’s Code of Conduct philosophy and Mission and Value statement.

• Other duties as assigned.

Qualifications

• Adaptability – maintaining effectiveness when experiencing major changes in work tasks or the work environment; able to adapt to change in environment, work structure/processes, or requirements positivelyand proficiently.

• Communications – communicates clearly, proactively, and concisely with all key stakeholders; able to maintain effectiveness when dealing with difficult situations or people.

• Customer Focus – ensuring that the customer perspective is a driving force behind decisions and activities; implementing services and practices that meet the customers and organization’s needs.

• Initiating Action – takes prompt action to accomplish objectives; responds quickly and independently, and takes action that goes beyond the job requirements in order to achieve objectives

• Managing Work – effectively managing one’s time and resources to ensure that work is completed efficiently.

• Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

• Work Standards – setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments.

• Must demonstrate proficiency in computer skills and some knowledge of regulatory compliance.

Education

High school diploma or equivalent required

Experience

1 year experience in an office or hospital environment preferred. Previous experience in the handling of patient health information and/or medical records is strongly preferred.