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Job Summary – The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.
Duties (included but not limited to):
Prepping duties include:
• Meets with the HSC courier to receive and account for all totes/containers delivered.
• Unpacks all totes/containers; sorts and measures medical records according to established procedures.
• Prepares medical record documents prior to scanning, according to policies and procedures which includes,but is not limited to:
o Remove staples.
o Repair tears.
o Remove duplicate copies.
o Identify electronically fed documents with no handwriting on them.
o Placing like forms in reverse chronological order.
o Ensure patient identifiers are present on all pages, including front and back.
o Ensure all documents belong to the same patient/account.
Indexing duties include:
• Indexes each medical record document in the HPF system which includes, but is not limited to:
o Verifies images are correct and legible.
o Ensures that each scanned document is associated to the appropriate patient.
o Ensures that each scanned document is associated to the appropriate patient account.
o Ensures that each scanned document is associated to the appropriate document type.
• Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned.
• Scans documents according to policies and procedures on an “as‐needed” basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.
• Assists with the boxing of scanned documents according to established procedures.
General duties:
• Maintains or exceeds established quality standards.
• Maintains or exceeds established productivity standards.
• Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging Leadership.
• Communicates issues and any process barriers to leadership appropriately.
• Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals.
• Practices and adheres to the “Code of Conduct” philosophy and the “Mission and Value Statement”.
• Other duties as assigned.
Qualifications
• Organization – establishes courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi‐task.
• Communication – communicates clearly, proactively, and concisely with all key stakeholders.
• Critical Thinking – actively and skillfully conceptualizing, applying, analyzing, synthesizing, or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning, or communication as a guide to belief and action.
• Customer orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
• Policies & Procedures – articulates knowledge and understanding of organizational P&Ps.
• PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications, and others as required.
• Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
EDUCATION
• High school diploma or equivalency preferred.
EXPERIENCE
• One year experience in an office environment preferred. Prior medical record experience strongly preferred.
CERTIFICATE/LICENSE
• None
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At Terre Haute Regional Hospital, our focus is simple – putting Patients First. We have embraced this philosophy by focusing on patient care…
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