Property Administrator job - DTZ - Terre Haute, IN

DTZ is a global leader in commercial real estate services providing occupiers, tenants and investors around the world with a full spectrum of property solutions. Our core capabilities include agency leasing, tenant representation, corporate and global occupier services, property management, facilities management, facilities services, capital markets, investment and asset management, valuation, building consultancy, research, consulting, and project and development management. DTZ manages 3.3 billion square feet and $63 billion in transaction volume globally on behalf of institutional, corporate, government and private clients. Our more than 28,000 employees operate across more than 260 offices in more than 50 countries and proudly represent DTZ’s culture of excellence, client advocacy, integrity and collaboration. For further information, visit: www.DTZ.com or follow us on Twitter @DTZ.

Location
Terre Haute, IN

Responsibilities

• DTZ is currently looking for a Property Administrator for a commercial real estate portfolio in Terre Haute, IN
  


• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  


• Schedule and coordinate meetings/special events as requested
  


• Assist in lease administration activities including tenant contacts and insurance information; generate reports
  


• Prepare and coordinate bid proposals, service contracts and approve invoices. Assist in bidding process and assist property manager in their efforts to ensure compliance with DTZ’s policies and procedures
  


• Prepare and code invoices for property manager’s approval
  


• Ensure office is stocked with office supplies and other required items to maintain the office
  


• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  


• Track and file contracts and insurance certificates; maintain follow-up system for expirations
  


• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
  


• Maintain the property purchase order system
  


• Maintain lease and contract files, as well as other files located within the property management office
  


• Promote and foster positive relationships with tenants and owners and track service calls as required
  


• Assist with monthly and quarterly management reports as well as annual budget preparation
  


• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
  

Requirements

• High School Diploma or GED equivalent
  


• Proficiency in Microsoft Office Suite
  


• Strong organizational skills; detail oriented
  


• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
  


• Strong interpersonal skills
  


• Proven record of providing excellent internal and external customer service
  


• Excellent oral and written communications skills
  


• The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
  

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
  


• May involve periods of standing, such as operating at a copier/fax/scanner
  


• Involves movement between departments, floors, and properties to facilitate work
  


• Regularly required to talk, hear, and use hands and fingers to write and type
  


• Ability to speak clearly so others can understand you
  


• Ability to read and understand information and ideas presented orally and in writing
  


• Ability to communicate information and ideas in writing and orally so others will understand
  


• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
  

If you meet the above requirements and are excited to join our growing firm, please click to apply.

Only applications submitted electronically will be considered. No phone calls, please.