Portfolio Management Assistant - First Financial Corporation - Terre Haute, IN

Assist Portfolio Managers with administrative and clerical support. Prepare investment monitored lists, trust committee reports, and client presentation materials. Compile, calculate, and analyze financial information relating to trust portfolio management.

Job Entry Requirements

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

High School Diploma, with prior office experience preferred. Proficient in Microsoft Word, Excel, and Power Point. Ability to quickly learn and adapt to other software applications. Excellent organizational and time management skills with attention to detail, problem solving/resolution and analytical skills. Ability to perform multiple tasks and the ability to work under pressure a must.

Primary Activities

(Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Administration:

• Prepare tickets for the deposit of funds/checks to Trust Services accounts.

• Answer Telephones and cover receptionist desk.

• Speak with Investment Officers’ customers when officer is not available.

• Prepare buy/sell tickets for Trust Income Clerk to redeem/purchase money funds.

Investments:

• Prepare Portfolio Investment Reviews.

• Prepare Power Point and client presentation materials.

• Prepare reports/spreadsheets as required.

• Prepare materials for monthly Trust Investment Review meetings.

• Prepare quarterly performance spreadsheets and reports.

• Periodic preparation of cash equivalent balances to ensure timely investment in clients’ accounts.

• Coordinate laptop reservations.

Both:

• Data input and maintenance of the trust accounting, portfolio management and Bloomberg systems.

• Draft letters and forms based on general information provided by supervisor in addition to typing letters.

• Sort, open, distribute and/or answer daily mail as appropriate.

• Develop familiarity with trust accounting and other systems.

• Research files as requested.

• Assist supervisors by performing administrative or investment tasks as assigned.

• Any other duties as assigned.

Competency/Skill Level

(The behaviors, knowledge, and motivations important to success in the job.)

• Written and Oral Communication skills

• Initiative

• Customer Service Orientation

• Problem Assessment and Solving skills

• Teamwork

• Practical Learning skills

• Attention to Detail/Organization skills

Key Behaviors

• Provides Proper Telephone Etiquette to Internal/External Customers

• Services Internal/External Customer Requests/Inquiries

• Reviews Required Documentation for Accuracy and Completeness

• Recognizes and Follows Through on referral Opportunities

• Personal Development as Established with Manager

Critical Job Elements

(Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Generally good working environment with little exposure to noise, extreme temperatures or other adverse factors.

• Average physical effort of hand and eye coordination, and dexterity of hand and fingers to work efficiently and accurately.

• Average mental effort consisting of complexity of decision making, concentration and memory.

• Above average verbal and written communication skills in order to process customer’s transactions accurately.