Secretary - Department of Defense - Harrison, IN
IMPORTANT NOTICE TO VETERANS CLAIMING PREFERENCE: PLEASE REFER TO THE OTHER INFORMATION SECTION FOR UPDATED INFORMATION ON VETERANS PREFERENCE CRITERIA.
The DeCA operates a worldwide commissary system that provides quality grocery products at cost to active duty military personnel and retirees, members of the Reserve and National Guard, and their families. The agency employs about 18,000 people and its annual sales exceed $6 billion.
Employees Serviced by DLA: Civilian Federal employees who receive human resources servicing through the Defense Logistics Agency DO NOT need to submit supporting documentation if applying through merit promotion. Your record in Electronic Official Personnel Folder (eOPF) will be used to verify your eligibility. It is your responsibility to ensure the required documents are in your eOPF for verification purposes. If your documents are not in eOPF, you must submit them to the announcement you are applying for at time of application. Failure to submit all of the documents on time will result in automatic disqualification.
All current and former Federal employees must submit a copy of your latest SF-50 showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive). TRAVEL REQUIRED
Not Required RELOCATION AUTHORIZED
No KEY REQUIREMENTS
Must be a United States citizen
Application materials must be received by 11:59PM EST on the closing date. DUTIES:
• Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director’s appointment calendar and serves as the forms manager.
• Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representative (CSR) to resolve payroll issues.
• Procures, issues, controls, and disposes of supplies and equipment required for store operations.
• Maintains the property accounting register relating to supplies and equipment procured for the commissary . QUALIFICATIONS REQUIRED:
To qualify for this position, applicants must possess 1 year of specialized experience equuivalent to at least the GS-5 grade level by the closing date of this announcement. Education may not be substituted for experience.
Examples of specialized experience include:
•Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar.
•Working with personnel and payroll related actions.
•Completing supply-related duties.
Typing Proficiency: You must show possession of typing/office automation skills. You may meet this requirement by self-certifying that you can type at least 40 words per minute based on a 5-minute sample with three or fewer errors. Such information must be included in your application package
Conditions of Employment:
Work Schedule: Part Time not to exceed 40 hours biweekly
Tour of Duty: Irregular Schedule including nights, weekends and holidays
Position Sensitivity: Non-Critical Sensitive
Security Requirements: Not Applicable
Overtime: Occasionally
Fair Labor Standards Act (FLSA): Non-Exempt
Bargaining Unit Position: No
Drug Testing: Not Required
Physical Requirement: Not Applicable
Selective Service Requirement: All male applicants born after December 31, 1959 must be registered with the selective service system or exempt from Selective Service. Please visit https://www.sss.gov/ for more information.
Obligated Position: No
Other Notes:
Additional vacancies may be filled from this announcement upon its closing for up to 90 days.
Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in you being removed from consideration for this position.
Applicants selected from this announcement may be required to serve a one-year probationary period.
If you are selected for this position you will be asked to submit the OF-306, Declaration for Federal Employment. This form may be submitted with your application and other supporting documents.
HOW YOU WILL BE EVALUATED:
Specifically you will be evaluated on the following competencies:
• Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar.
• Working with personnel and payroll related actions.
• Completing supply-related duties.
REVIEW OF APPLICATION DOCUMENTS (FOR ALL APPLICANTS):
To determine if you meet the qualifications, requirements and quality of experience required for this position, we review your resume, supporting documents and responses to the questionnaire. The score you receive is a measure of the degree to which your background matches the competencies required. If, after this review, we determine that you inflated your qualifications and/or experience we can and will adjust your score to more accurately reflect your qualifications for this position. Please follow all instructions carefully as errors or omissions may affect your rating.
Based on the results of the evaluation process, we place those who apply under delegated examining procedures in one of the following quality categories:
Best-Qualified : Candidates who possess the type and quality of experience that substantially exceeds the position’s minimum qualifications, including all selective placement factors and appropriate quality ranking factors.
Highly-Qualified : Candidates who possess the type and quality of experience that exceeds the position’s minimum qualifications.
Qualified: Candidates who meet the minimum qualifications and are proficient in some but not all of the position’s requirements.
We send candidates in the Best-Qualified category to the hiring manager for employment consideration first. We send candidates in other categories to the hiring manager based on category rating procedures.
Veterans in the Best-Qualified category who (1) provide all applicable and required documents (See the Required Documents section for more information) and (2) meet all the positions’ requirements are referred before non-veteran candidates. If there are no veterans in the Best-Qualified category meeting these criteria, we refer non-veteran candidates for employment consideration.
Volunteer Experience: Your Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
BENEFITS:
The federal government offers a number of exceptional benefits to its employees. You may explore the major benefits offered to most federal employees at https://help.usajobs.gov/index.php/Pay_and_Benefits
OTHER INFORMATION:
IMPORTANT NOTICE TO VETERANS: The Office of Personnel Management has published the end date for Operation Iraqi Freedom (OIF) as August 31, 2010. To receive veterans’ preference for service during the Enduring Freedom/Iraqi Freedom era, you must have served for more than 180 days between September 11, 2001 and August 31, 2010 OR be in receipt of a campaign badge or expeditionary medal. The updated CFR language is available at: http://www.ecfr.gov/cgi-bin/retrieveECFR ? Other qualifying eligibility for preference (e.g., disability) remains unchanged.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
Reemployed Annuitant: This position Does not meet criteria for re-employed annuitant.
The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf
Reemployed Annuitant: A former Federal employee who has retired under either the Civil Service Retirement System (CSRS) or Federal Employees Retirement System (FERS) is an Annuitant. An annuitant cannot be hired (i.e. reemployed) unless the vacant position meets the criteria in the Department of Defense (DOD) policy on employment of annuitants issued December 10, 2008. “Reemployed Annuitant: Does Not Meet Criteria” the vacancy does not meet the criteria for appointment of annuitants (irrespective of eligibility or qualifications). Annuitant applicants are advised, in accordance with DoD Policy, that further consideration for the vacancy is not permitted.
Individual with Financial Difficulty
https://hru.gov/Studio_Recruitment/tools/Mythbuster_on_Federal_Hiring_Policies.pdf
If you are using part-time work to qualify for this position, be sure your resume reflects the beginning and ending dates of your employment and the number of hours you worked per week.
HOW TO APPLY:
This allows you to track your progress to a complete application package using the “My Application Packages” checklist and status displays. Your application package status must be complete by Tuesday, December 08, 2015.
Option A: (Preferred Method)
1. If your résumé is from the USAJOBS Resume Builder, begin by selecting “Apply Online”. Upon selecting “Apply Online”, your résumé will only be attached to the current application package you have completed and submitted. You will need to submit separate applications to each announcement for which you wish to apply.
2. If your résumé is prepared outside of USAJOBS Résumé Builder, select this link to begin: Online Questionnaire .
Option B: Fax
You may use the following steps to complete your application:
1. Print a copy of this job announcement to view the qualifications offline. Also select View Occupational Questionnaire to view and print the questionnaire.
2. Print a copy of the OPM Form 1203-FX, which you will use to provide your answers. To obtain the form you may use the link ( http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf ), call us at (614)692-7835 or e-mail us at DHRC-DDECAHR@DLA.MIL.
3. You may submit the Form 1203-FX (hard copy questionnaire), resume, and/or any supporting documents by fax.
•If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing.
•If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet ( http://staffing.opm.gov/pdf/usascover.pdf ) and be sure it is completed in its entirety and clearly legible. The fax number is 1-478-757-3144.
4. In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.
REQUIRED DOCUMENTS:Application packages should include the following documents:
• Resume: Required. To ensure full consideration of your experience and education we encourage you to use the USAJOBS resume builder to prepare your resume or to guide you in preparing your resume.
See http://www.usajobs.gov/Content/pdfs/Tutorials-Resume.pdf for more information. For qualifications determinations your resume must contain a description of your duties, the number of hours worked per week and the beginning and ending dates (month/year) for each position. Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
• Questionnaire: Required
• Transcripts: Not Applicable.
• If you are claiming Veterans’ Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). A copy of your DD214, “Certificate of Release or Discharge from Active Duty,” Showing your Character of Service is required when claiming veterans preference. The member 4 copy of your DD214, “Certificate of Release or Discharge from Active Duty,” is preferable. If unable to verify Character of Service, you will not receive veterans preference. If claiming 10 point preference, you will need to submit a Standard Form 15 “Application for 10-point Veterans’ Preference”, http://www.opm.gov/Forms/pdf_fill/SF15.pdf . If selected, additional documentation may be required prior to appointment.
• If you are currently serving on active duty and expected to be released or discharged within the next 120 days: You must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the written documentation is signed. If selected, additional documentation may be required prior to appointment.
• If you are Interagency Career Transition Assistance Program (ICTAP) eligible, indicate on your resume that you are applying as ICTAP eligible. To exercise selection priority for this vacancy you must be well-qualified for the position. Applicants must be well-qualified for the vacancy. Well qualified is defined as possessing the type and quality of experience that exceeds the position’s minimum qualifications, including all selective placement factors and appropriate quality ranking factors. You must provide proof of eligibility with your application to receive selection priority. Provide (1) a copy of the agency notice, (2) a copy of your most recent performance rating and (3) a copy of your most recent SF-50, Notification of Personnel Action, showing your current position, grade level and duty location. For more information on ICTAP see http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap .
MILITARY SPOUSE PREFERENCE: You are required to submit a copy of your most recent SF-50 and a copy of your Military sponsor’s PCS orders. Information for claiming Military Spouse Preference may be found at the link below. http://www.fedshirevets.gov/job/shams/index.aspx
• Additional required supporting documentation: Required documents vary based on the authority under which you are applying (i.e. current permanent Federal employee, military spouse, Schedule A, etc.). See https://tools.hr.dla.mil/downloads/USAStaffing/DeCASupDoc.pdf for more information.
AGENCY CONTACT INFO: DECA EAST Applicant Help
Phone: (614)692-7835
Email: DHRC-DDECAHR@DLA.MIL
Agency Information:
Defense Commissary Agency
1300 E Avenue
Fort Lee,
VA
23801-1800
USA
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